Dear Residents,

We hope this finds you well. We are writing to let you know that as part of the building's exterior repairs and reconstruction project, our contractors will be installing new HVAC units in your home. To complete these repairs, we will need eight (8) days access per unit and will be entering your unit between 8:00 am to 4:30 pm. We anticipate the construction timeline to occur over a two-week period barring any changes or delays which may extend the forecasted schedule below.

Please Note: This project will require contractors to access the interior of your unit. Access to your unit to perform the work will take approximately 8 days.

Below are two options regarding allowing the contractors access to your unit:

1. You can be present to allow us access.
2. If you are not home, we will be providing courtesy patrol to unlock doors.

We will provide additional notices with the actual dates of entry and work in your unit as we get closer to the schedule above.

Additional Guidelines are provided to you as reference prior to start of work and during the reconstruction phase of the project:

1. Clear Work Areas: Work areas will need to be cleared of all furniture, wall hangings etc. A walk the day before the work starts will be conducted with residents to determine items that will need to be moved. Moving items is the sole responsibility of the resident.
2. Wall Vibrations: Please remove or relocate any hanging and fragile items away from the interior walls where window work is being implemented. The contractor will not be responsible for any items damaged if not removed from the walls prior to construction.
3. Work Hours: The Contractor's working schedule is from 8:00 am to 4:30 pm, Mondays through Friday (excluding major holidays). Please avoid the work areas during this period. There will be days that hte vendors may not be working onsite to allow applied building materials/products sufficient curing/drying time.
4. Noise: There will be sporadic, elevated noise from the construction work, particularly during demolition.
5. Dust: There will be dust resulting from construction work.
6. Contractor Identification: All contractor field employees will be identified with company safety vests or attire.
   • Please do not approach the workers under any circumstances unless it is an emergency. If you have to pass the work area for any reason, please maintain the regulated six (6) feet distance.
   • All contractors will be wearing face masks for protection and safety.
   • All contractors will be undergoing daily temperature checks prior to start of work.
   • Any contractor who shows symptoms of being sick will not be allowed onsite.
7. Pets: Please keep all pets, animals, and children safely secured indoors away from the work area.
8. Notice and Schedule Changes: This Notice will serve as Notice to Resident. This schedule may be subject to changes, delays, work modifications and operational adjustmnets due to implementation of safety protocols (including social distancing, sanitation, and other procedures due to Coronavirus/COVID-19), weather, additional damages uncovered, any delays related to mock-ups, additional inspections and testing, value engineering or repair processes, other unforeseen conditions and/or other issues outside of the construction team's control.
9. Stay Alert: Please be careful ands tay aware of your surroundings when you enter and exit. Access may be rerouted during this period. Please follow the signs accordingly.

We apologize for the inconvenience and thank you for your attention and for your cooperation. For questions, please contact us at 650-497-0101, or send us an email at welchroadapartments@stanford.edu.

Sincerely,

Welch Road Apartments Management Team